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2008 Silent Auction Rules

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  • 2008 Silent Auction Rules

    [SIZE="6"]Reunion 2008 Silent Auction[/SIZE]

    Aug 10 (Sun) 12:00 Deadline for donating items via the online form
    Aug 14 (Thu) 08:30 Auction Begins
    Aug 15 (Fri) 17:00 Auction Ends
    Aug 16 (Sat) 16:00 Deadline to pick up items

    ABOUT

    During the 2008 Washington D.C. POPASMOKE Reunion, a silent auction will be held to benefit the MGYSGT GEORGE T. CURTIS SCHOLARSHIP FUND. Information for the scholarship fund can be found on the POPASMOKE website here:
    http://www.popasmoke.com/scholarship.html

    DONATING ITEMS

    Members donating items are requested to fill out the online form once for each item being donated. The deadline to donate items via the online form is Sunday, August 10th, 12:00 noon.
    http://www.popasmoke.com/reunions/20...tion_form.html

    Items donated AFTER Sunday, August 10th @ 12:00 are to be brought to the silent auction tables at the reunion. A form must be completed for each item before inserting the item into the auction.

    Donors who have committed an item for the auction but are arriving in D.C. AFTER Thursday 08:30 (Start of the auction) are urged to bring your donated item(s) to the auction area as soon as possible after arriving at the reunion.

    BIDDING

    Each silent auction item has a bid sheet in front of it, with a minimum starting bid listed on the top line. Bid increments are also indicated. Silent auction bids must follow the rules on each bid sheet (i.e., the minimum bid and minimum increment for each following bid stated on the bid sheet must be followed). Bids must be made by adults (18+) only.

    Enter your bid by PRINTING your name and cell phone on the first available line of the bid sheet. Any name that is illegible will not be counted as a bid for the item.

    All bids must be for an even dollar amount. Any bids showing cents will be rounded up to the next even dollar amount.

    Bid sheets cannot be removed from their designated places except by authorized persons at the closing of the auction.

    Bidding closes promptly at 17:00 on Friday, August 15, 2008. Any bids placed after this time will be invalid. The highest bid at the close of the auction, 17:00, will constitute the winning bid. In the event of a dispute, one of the POPASMOKE SLJO's shall act as the final authority and shall determine the winning bidders. His/her decisions shall be final.

    Bidders are responsible for paying for all auction items which they win. No exceptions.

    All bids must include: a bid amount that conforms to at least the minimum bid increment indicated on the bid sheet, the bidder’s name and the bidder’s cell phone number. Bids placed without this information will be invalid.

    Donors set the item value. POPASMOKE is not responsible for terms as stated or changed by the donor after the fact.

    Periodically, items may be announced as “closed” and pulled from the floor and awarded to the highest bidder at that time. This will keep the bidding lively!

    PAYMENT

    Payments may be made immediately by cash or check (made payable to USMC COMBAT HELICOPER ASSOCIATION). Payment must be made in full. No I.O.U.’s will be accepted

    After payment, take your receipt to the designated payment area and an attendant will bring you the artwork.

    Winning bidders must pick up and pay for their auction items no later than 16:00 Saturday, August 16, 2008 unless other arrangements are made with POPASMOKE. POPASMOKE reserves the right to give unpaid items to the next highest bidder. POPASMOKE cannot assume responsibility for unclaimed items after 16:00 Saturday, August 16, 2008. Unclaimed items (whether won or not) will be donated to a local USMC organization.

    Winning bidders are responsible for packing and transporting their items home. If any item notification is returned as non-deliverable, winning bidder will be disqualified and an alternate winner will be selected.

    Reunion attendees wishing to make a monetary contribution directly to the POPASMOKE Scholarship Fund may do so by speaking with one of the auction SLJO's.

    RESTRICTIONS

    All sales are final and no exchanges, substitutions or refunds will be honored by POPASMOKE unless specifically indicated. Any gift certificates for items will not be replaced if stolen or lost. All items in the silent auction are sold "as is" and no guarantee or warranty with respect to the property is made by POPASMOKE or the donors. Some items may have restrictions, which are stated in the description and cannot be changed. Please read the descriptions carefully. Values assigned to each item are estimates only.

    Bidders are cautioned to bid on an item only if they can ascertain that the item is as advertised.

    Any items involving services, tickets, events, etc. are subject to the conditions set by the donor. If you have successfully bid on any items requiring the arrangement of dates and times, you may need to call the donor directly so they can provide these arrangements.

    TAX DEDUCTIBILITY

    USMC Combat Helicopter Association is a 501(c)(19) non-profit organization. Donations made through the auction are tax deductible to the full extent of the law. Generally, auction item donations are deductible to the extent that the contribution exceeds the stated value of the item. Where the stated value is "Priceless," we suggest that you consult with your tax advisor.

    Written receipts (for tax purposes) will be given upon request.

    OUR GENEROUS AUCTION DONORS

    POPASMOKE is very grateful to the many donors of items for this scholarship auction. Donors will be recognized in the AAR "After Auction" Report.

    QUESTIONS

    If you have any questions concerning the auction, please e-mail Wally Beddoe, webmaster@popasmoke.com
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